It’s the workflows, stupid! What is required to make “offsetting” work for the open access transition




Watch the VIDEO here. Presenter – Kai Geschuhn

The conference contribution makes the case for a stronger engagement of libraries and consortia when it comes to negotiating and drafting offsetting agreements.

Two workshops organised by the Efficiencies and Standards for Article Charges (ESAC) initiative in 2016 and 2017 have shown a clear need for an improvement of the current workflows and processes between academic institutions and their libraries and the publishers in terms of author identification, metadata exchange, and invoicing. Publishers need to invest in their editorial systems while institutions need to get a clearer understanding of the strategic goal of offsetting.

To this purpose, strategic and practical elements, which should be included in the agreements, will be introduced. Firstly, the “Joint understanding of offsetting”, launched in 2016, will be discussed. This introduces the ‘pay-as-you-publish’ model as a transitional pathway of the agreements. Secondly, the contribution proposes a set of recommendations for article workflows and services between institutions and publishers, based on a draft document, which was produced as part of the 2nd ESAC workshop in March 2017. These recommendations should be seen as a minimum set of practical and formal requirements for offsetting agreements and are necessary to make any publication based open access business model work.

The conference contribution is based on an article currently under review for the November 2017 issue of the journal “UKSG Insights”.

Author Biographies

Kai Karin Geschuhn, Max Planck Digital Library

Kai holds a master’s degree in Library and Information Science. At Max Planck Digital Library she works at the interface between license management and open access. She is part of the negotiating teams for Max Planck’s offsetting agreements and she promotes the OA2020, the INTACT project and the ESAC initiative aiming at the transition of the current subscription system to open access business models. Kai is coauthor of the MPDL whitepaper “Disrupting the subscription journals’ business model for the necessary large-scale transformation to open access” published in 2014.

Graham Stone, Jisc Collections


Dr Graham Stone is the senior research manager at Jisc Collections in the UK. He manages research activity for Jisc Collections in order to ensure the highest quality of service provision to libraries in the higher education sector. Part of his role is to support and develop a range of open access publishing infrastructure services for UK new university presses and academic-led publishing. Previously he worked in the university sector for 22 years, most recently at the University of Huddersfield where he managed the library resources budget, open access services and the University of Huddersfield Press. Graham was awarded his professional doctorate in July 2017 for his research on New University Press publishing.





How to Cite

Geschuhn, K. K., & Stone, G. (2017). It’s the workflows, stupid! What is required to make “offsetting” work for the open access transition. Septentrio Conference Series, (1).